Why You Need ERP Software

With the tremendous economic, social and (technological) developments that humanity has witnessed in the past few decades, information has become one of the most important resources for companies, and the most important weapon that they use to achieve some competitive advantages.

Due to the obsolescence of computer systems in large companies and the need to develop management in it, and the need for the product to be international, that is, capable of being exported and distributed to all parts of the world, as well as the need to shorten the time in building a new product, and the need for information in order to understand competition strategies and better monitor market developments, and provide better service to the customer.

Companies and commercial establishments of different nature and sizes have become a strong demand by entering the new world of "IT", by working not only on automating its business, but also on providing appropriate, abundant and accurate information and content to the consumer and partner.

ERP software can be a real game-changer for any size of a company, small or big .ERP applications can be tailored to suit your needs and fulfill all of your business requirements.

It consolidates all your company's data and knowledge into one place so that you can automate daily tasks and allow you to focus on strategic aspects of your company. The purpose of ERP is to optimize and simplify day-to-day tasks, prioritize productivity and make everything much easier for employees. Pursuing these types of projects can contribute to revenue growth and increased efficiency, as well as improving collaboration between departments.

Are you wondering which ERP system is best for your company without any coding and programming knowledge ? If yes, this Blog could be what you're looking for.

In this Blog we will be discussing how ERP systems can help you track inventory, manage projects, improve customer service and automate tasks.

What is an ERP System and Why Should I Invest in One

ERP software solutions are a must-have for any modern business. They keep your daily operations running smoothly and automatically. The systems have different business functions. Manufacturing, finance, accounts and project management are some of them.

They also help with customer relationships, supply chain management and various others. ERP systems are at the forefront of software solutions for businesses. They automate many routine tasks and enable companies to focus on higher-level tasks that are more important for their day-to-day operations like risk management, customer relationship management, resource planning, budgeting, forecasting and reporting.

A complete ERP system can allow you to manage all your different aspects of business, whether it's planning, human resources or sales- as they are all incorporated into a single system that covers these different areas.

This software is a vital tool for any business that needs to analyze its financial health and keep processes running smoothly.

Enterprise resource planning (ERP) modules

ERP modules are specialized software applications that are developed to help manage different parts of a business. These are the Enterprise Planning (ERP) modules :

• Material run .
• Sales and Distribution (SD).
• Production Planning (PP).
• Plant Maintenance (PM).
• control (CO).
• Customer Service (CS).
• quality management (Qm).
• financement.
• human resources (HR).

Material run

It integrates functions that control the material flow cycle from procurement to finished product distribution taking into account material planning, warehouse control and shipping.

• Buy.
• Inventory Management.
• stores management.
• Invoice confirmation.
• information system.
• consumption-based planning.
• Digital data exchange.
• Material requirements planning.

Sales and Distribution (SD)

This unit consists of our Sales and Distribution operations and analyzes the performance of these units so that they are aligned with business objectives.

• Main data.
• Sales support.
• Shipping.
• Transportation.
• Invoices.
• Sales information system.
• Digital data exchange.
• Logistic implementation.

Production Planning (PP)

This unit supports the functionality that helps achieve manufacturing outputs according to planned sales while at the same time meeting the general business requirements, such as profitability, that are defined in the business plan.

The main objective of this unit is to meet customer demand by varying production rates while managing inventory and maintaining a stable workforce.

• Sales and operations planning.
• Capacity requirements planning.
• Master planning.
• Assembly sequence.
• General data.
• Data structure.
• Factory data recording.
• Production planning for processing companies.
• Manufacturing orders.
• Detailed scheduling.

Plant Maintenance (PM)

This unit supports the planning and completion of plant maintenance in a manner that does not cause disruption to manufacturing and sales requirements.

• Equipment and technical objectives.
• Data system plant maintenance.
• Proactive maintenance.
• Maintenance plans.
• Service supervision.
• Maintenance order management.

Control (CO)

This module generates reports on profit centers, profitability, cost centers and contribution margins to support management.

• Cost component accounting.
• Cost center accounting.
• Internal requests.
• Activity-based costing.
• Product cost control.

Customer Service (CS)

Supports different types of interaction channels such as online, mobile, etc. between internal employees, field employees, and customers.

• Service processing.
• Services agreement.

Quality management (qm)

Supports quality inspection and tracking of parts during purchase or sale.

• Quality planning.
• Quality review processing.
• Quality control.
• Test device management.
• Quality warnings.
• Quality documentation.

Finance

Provides automated external coverage of general ledger, accounts receivable, amount to be paid, income statement and balance sheet for cash flow across the organization.

• Financial Accounting.
• Treasury.
• Control of the enterprise.
• Investment management.

Human resources (HR)

Takes care of all information related to personnel, management and operating data. It also supports the planning and control of employee activities.

• Department of Human Resources.
• Ambition management.
• Earnings.
• Workers management.
• Incentives salaries.
• Payroll.
• Travel management.
• Time management.

Advantages of ERP

ERP is an important part of the business. It helps a company to streamline their operations and make them more efficient.

ERP has a number of advantages that can help any company to become more successful:

• Provides full visibility of the business process.
• Smooth handling of data and information between different departments.
• Leads to an individual and consolidated reporting system.
• Individual ERP software is not required for all departments since single ERP covers all departments.
• Extensible ERP demands business intelligence that can provide general pieces of knowledge to a business process.
• Web-based tracking and processing provides e-commerce integration.
• Different models are available to meet different requirements globally.
• ERP is modular in practice, so it's easy to attach and detach modules when needed.
• Facilitates centralized storage of company data.
• Easy integration with other organization systems through an application programming interface (API).

ERP properties

ERP systems are used in all types of industries and sectors. Following are the characteristics of ERP:

Flexibility adaptability

The ERP system is flexible and easy to interface with other software. The system will work for you and allow your company to grow in a way that best suits it.

It can be installed on multiple databases to run from different points in the organization. SAP R/3, one of the leading ERP software, allows software changes to be made as per requirements.

Openness modularity

ERP's open communication allows it to integrate into any functional module and also with CRM in extended versions. It's very easy to attach and detach the ERP unit as your needs change.

To merge

Enterprise Resource Planning (ERP) is a transactional processing system that connects different functions, organization processes and hierarchical levels to aid in the decision making process that leads to creating goodwill for the organization.

Completion

ERP is highly customizable and offers a wide variety of functions. They're applicable to almost any business, which may include different languages and geographies , they can be adapted to suit the needs of both large and small enterprises.

Homogeneity

An ERP system can help your company unify its data and information, leading to a better overall company management. The real-time data that ERP provides is ensured to be uniform and unique throughout the organization as well.

Transversely (practical point of view)

An ERP system is mainly desirable for achieving business process objectives to create value and goodwill for the organization rather than power streams.

Best practices

By implementing an ERP system, you can ensure that your best practices in the business are being followed and reduce operational costs. This will limit unnecessary spending and simplify any processes of the organization you add into the ERP.

Real time

The ERP system shows data changes in real time directly in an online database. Data entered once from one place is available online to all users which helps in making better decisions and analyzing the process.

What ERP Systems are Out There and Which Ones Are the Best for Your Business

ERP systems are the backbone of any business. They help in managing the business from top to bottom.

The good news is that there are many ERP systems out there and you can choose one for your business. It all depends on what your needs are and what kind of features you want in an ERP system.

Some of the most popular ERP systems for small businesses are QuickBooks, Sage, SAP, Microsoft Dynamics 365, Oracle E-Business Suite, Infor M3, NetSuite OneWorld.

How to Choose the Right ERP System for Your Company

Choosing the right ERP system for your company can be a daunting task. There are many factors to consider such as the size of your business, the industry you are in, and whether you have a long-term plan for the software.

Regardless of what ERP system you choose, it is important to break down your needs into manageable chunks. You should ask yourself questions like:

What is my current need? What do I need in the future? What will my company look like in five years? What do I want it to look like?

Now that we have gone over the question of what is an ERP System? And we became aware of its importance, advantages and disadvantages, and whether we will need it or not? How do you choose the right ERP software for your company to ensure its success?

You must first know well what is an ERP System? You should also specify the company's requirements for the ERP program and what tasks you expect the system to accomplish for you.

Determine your budget, study the prices of the different programs, and link the percentage of features achieved in each program and its price, until you reach the best balanced price in terms of the appropriate amount paid for the features you really need.

Do not choose the most expensive or most famous program, thinking that it is the best. The preference in ERP systems is related to the system fulfilling your needs, not the many features that will not benefit you.

Ask about the efficiency of the program with those who have tried it, and customize your questions to find out the quality of service you need from it. If you own retail stores and are interested in the POS program, explore the features of this program specifically, in order to finally find out what distinguishes each of the programs offered in

Market, where the quality of each feature varies from system to system.

It is important to know the level of customer service and technical support, their schedules, availability and ability to solve problems, as well as are these services free or is there a fee for technical support services?

What is the ROI on the amount paid for your chosen ERP software? Your account must include the financial and technical side, as the return on investment may be indirect, but more influential than the direct value that is easy to calculate, and the return on investment varies from one system to another according to its advantages.

Learn more about how and what type of system they activate, how responsive their website and mobile app is.

Some groups and on social media and communities interested in ERP systems can benefit you, and can link to a large number of real experiences of former users of the system.

Disadvantages of ERP system

With the advancing digital transformation of ERP systems, it is no longer a luxury, and it has become imperative for companies to seek to understand the defects and advantages of the ERP system in order to avoid them, which is the first thing you should know after knowing what the ERP system is, and among the most prominent defects :

• Failure to implement the system by more than 50%.
• Sometimes the cost is high.
• Difficulty using the ERP system in the event of not receiving good training, many employees ask about its application, what is the ERP system? Because they don't even know him!
• Some ERP systems do not rely on cloud solutions, which makes sharing information from anywhere a difficult task.

Conclusion

Companies invest in an ERP system for various reasons, but one reason is to help them grow their business.

An ERP system is a software that manages all aspects of a company’s operations. It can help with inventory management, customer relationship management, and employee management.

Investing in an ERP system can be beneficial to companies because it helps them streamline their processes and manage their operations more efficiently and effectively.

Choosing the right ERP system for your company is important because it will depend on what type of industry you are in as well as how big your company is.