Gmail Export Guide
Follow our step-by-step guide to export your Gmail contacts via Google Contacts or download all your emails using Google Takeout.
Go to Google Contacts
Navigate to contacts.google.com and sign in with your Google account.
Open Google ContactsSelect contacts to export
You can export all contacts or select specific ones. Use the checkboxes to select individual contacts, or skip this step to export all.
Click "Export" in the left sidebar
Find the "Export" option in the left navigation menu. If you selected specific contacts, you'll see the option to export selected or all contacts.
Choose export format
Select your preferred format: Google CSV (for re-importing to Google), Outlook CSV (for Microsoft products), or vCard (for Apple/other services).
Download the file
Click "Export" to download. Your contacts will be saved as a CSV or VCF file that you can open in Excel, import to another service, or keep as a backup.
Export Format Tips
- Google CSV - Best for importing back into Google or general spreadsheet use
- Outlook CSV - Optimized for Microsoft Outlook and Office 365
- vCard (.vcf) - Universal format, works with Apple, Android, and most services
- MBOX - Standard email archive format from Google Takeout
How to Use Gmail Export Guide
Choose export type
Select between exporting contacts via Google Contacts or full emails via Google Takeout.
Follow the steps
Walk through the numbered guide to navigate Google export settings and choose your format.
Download your data
Download contacts as CSV/vCard or emails as MBOX files for backup or migration.
Why Use Gmail Export Guide
Contact Export Guide
Step-by-step instructions for exporting Google Contacts as CSV or vCard files.
Email Export Guide
Detailed walkthrough for using Google Takeout to download all your Gmail messages.
Format Tips
Clear explanations of Google CSV, Outlook CSV, vCard, and MBOX export formats.
Direct Links
One-click links to Google Contacts, Google Takeout, and Gmail Help Center.
Official Methods Only
All export methods use official Google tools with no third-party access required.
Interactive Guide
Tab-based interface lets you switch between contact and email export instructions.
Who Uses Gmail Export Guide
Migrating Users
Export Gmail data before switching to Outlook, ProtonMail, or another email provider.
IT Administrators
Backup employee email data from Google Workspace for compliance and archival.
Freelancers
Download client contact lists and email history before changing email accounts.
Privacy-Conscious Users
Create local backups of all Gmail data to maintain control over personal information.
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Gmail Export Guide
If you can't find the answer to your question here, visit the dedicated section in our Help Center .