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Gmail Export Guide

Follow our step-by-step guide to export your Gmail contacts via Google Contacts or download all your emails using Google Takeout.

1

Go to Google Contacts

Navigate to contacts.google.com and sign in with your Google account.

Open Google Contacts
2

Select contacts to export

You can export all contacts or select specific ones. Use the checkboxes to select individual contacts, or skip this step to export all.

3

Click "Export" in the left sidebar

Find the "Export" option in the left navigation menu. If you selected specific contacts, you'll see the option to export selected or all contacts.

4

Choose export format

Select your preferred format: Google CSV (for re-importing to Google), Outlook CSV (for Microsoft products), or vCard (for Apple/other services).

5

Download the file

Click "Export" to download. Your contacts will be saved as a CSV or VCF file that you can open in Excel, import to another service, or keep as a backup.

Export Format Tips

  • Google CSV - Best for importing back into Google or general spreadsheet use
  • Outlook CSV - Optimized for Microsoft Outlook and Office 365
  • vCard (.vcf) - Universal format, works with Apple, Android, and most services
  • MBOX - Standard email archive format from Google Takeout

// how it works

How to Use Gmail Export Guide

  1. 01

    Choose export type

    Select between exporting contacts via Google Contacts or full emails via Google Takeout.

  2. 02

    Follow the steps

    Walk through the numbered guide to navigate Google export settings and choose your format.

  3. 03

    Download your data

    Download contacts as CSV/vCard or emails as MBOX files for backup or migration.

// features

Why Use Gmail Export Guide

  • Contact Export Guide

    Step-by-step instructions for exporting Google Contacts as CSV or vCard files.

  • Email Export Guide

    Detailed walkthrough for using Google Takeout to download all your Gmail messages.

  • Format Tips

    Clear explanations of Google CSV, Outlook CSV, vCard, and MBOX export formats.

  • Direct Links

    One-click links to Google Contacts, Google Takeout, and Gmail Help Center.

  • Official Methods Only

    All export methods use official Google tools with no third-party access required.

  • Interactive Guide

    Tab-based interface lets you switch between contact and email export instructions.

// use cases

Who Uses Gmail Export Guide

  • Migrating Users

    Export Gmail data before switching to Outlook, ProtonMail, or another email provider.

  • IT Administrators

    Backup employee email data from Google Workspace for compliance and archival.

  • Freelancers

    Download client contact lists and email history before changing email accounts.

  • Privacy-Conscious Users

    Create local backups of all Gmail data to maintain control over personal information.

// faq

Frequently asked questions

Still have questions? Visit the help center

// quick start

Make your first call in a minute

Free account, real API key, the same endpoints Enterprise customers use.

  1. 1Create a free account25 searches a month. No card.
  2. 2Copy your key and secretFrom API keys in the dashboard.
  3. 3Call the APIPaste the request; the answer is JSON.
Get free API keyRead the docs
curl "https://api.tomba.io/v1/email-finder?domain=piedpiper.com&first_name=Richard&last_name=Hendricks" \
  -H "X-Tomba-Key: $TOMBA_API_KEY" \
  -H "X-Tomba-Secret: $TOMBA_SECRET_KEY"
Response
200 OK· 1 search credit
{
  "data": {
    "email": "richard@piedpiper.com",
    "first_name": "Richard",
    "last_name": "Hendricks",
    "full_name": "Richard Hendricks",
    "website_url": "piedpiper.com",
    "company": "Pied Piper",
    "pattern": "{first}",
    "department": "executive",
    "type": "personal",
    "position": "CEO",
    "country": "US",
    "gender": "male",
    "twitter": null,
    "linkedin": "https://www.linkedin.com/in/richard-hendricks",
    "score": 100,
    "accept_all": false,
    "phone_number": true,
    "verification": {
      "date": "2025-01-15T10:32:00+01:00",
      "status": "valid"
    },
    "sources": [
      {
        "uri": "https://piedpiper.com/blog/engineering",
        "website_url": "piedpiper.com",
        "extracted_on": "2024-06-01T09:14:07+01:00",
        "last_seen_on": "2025-01-10T17:02:44+01:00",
        "still_on_page": true
      }
    ],
    "phone_data": []
  }
}